Tour operators & DMCs
Design multi-day private packages with AI-assisted drafting and staff-owned costing.
Travelzi / Smart Tour Planner by Travelzi
AI-assisted · private proposals · internal costingTurn a travel brief into a branded proposal — with AI-assisted planning your team still controls.
Smart Tour Planner helps tour operators, DMCs and agencies draft editable itineraries with AI, refine them with human expertise, calculate private costs and markups, then send a polished branded proposal clients can review and accept.
Brief → AI draft → expert edit → private costing → branded proposal → accept & convert.
AI assists · Day-by-day plans · Private costs · Branded proposals · PDF · Convert
Built for custom-trip sellers
When every trip is custom, you need more than a spreadsheet quote.
High-touch packages need a clear path from the client brief to a proposal they can trust — with supplier costs staying private and the itinerary still editable by your experts.
Inbound agencies
Respond faster to custom briefs without rebuilding every itinerary from a blank page.
Premium sales desks
Send branded proposal links and PDFs instead of informal chat documents.
Teams that convert
Move accepted proposals into supported CRM, invoice and tour booking flows.
Why custom packages stall
Custom trips break when planning, costing and proposals live in different places.
Sales teams lose time rewriting itineraries, hiding supplier rates in messy docs, and re-typing accepted quotes into booking tools. Smart Tour Planner keeps the journey in one private workspace.
Blank-page itineraries
Every custom trip starts from scratch — even when the brief is clear.
Costs leak into guest docs
Supplier rates and markups must stay in the staff workspace.
Inconsistent proposals
Each salesperson invents a different format for the same trip.
Accepted quotes stall
Winning a proposal still means re-entering data into commercial tools.
One workspace for drafting, costing, sharing and converting private packages.
AI-assisted planning
Let AI draft the first version — your experts decide what goes to the client.
Where Travelzi AI generation is enabled for your workspace, Smart Tour Planner can assist with titles, route and day structure, itinerary storytelling, highlight copy, packing checklists and visa-related drafting. Suggestions are editable. Your team reviews and refines before anything is sent.
Itinerary titles
Generate a package title from destinations, duration and theme — then edit the wording yourself.
Route & day planning
Auto-generate a master day-by-day structure from the brief, including how the timeline should begin.
Itinerary storytelling
Draft readable day narratives your team can polish for the client proposal.
Highlights copy
Write factual introductions for key experiences tagged in the route builder.
Packing checklist
Draft a destination-aware packing list for the preparations section.
Visa-related drafting
Draft visa guidance notes for the proposal — always review for accuracy before sharing.
AI does not book suppliers, confirm availability, or replace up-to-date visa advice. Treat drafts as a starting point for professional review.
Practical journey
From brief to branded proposal — then conversion.
AI accelerates the draft. Your team owns the cost, the story and the send.
Capture the brief
Set destinations, duration, theme and party details for the package.
Draft with AI
Generate titles, day structure and itinerary content where AI assists are enabled.
Refine with expertise
Edit days, highlights, notes and logistics until the plan matches the brief.
Add partner rates
Attach lodging, transport and item costs from your partner and resource library.
Cost & markup
Apply margins and selling prices privately — guests see approved sell prices only.
Brand the proposal
Publish a guest-facing proposal with your branding and a pricing snapshot.
Share & PDF
Send a tokenized link (optional PIN), track status, and download a branded PDF.
Accept & convert
Collect acceptance or feedback, then convert into supported CRM, invoice and tour booking paths.
Private costing
Keep supplier rates and margins inside. Show clients the approved selling price.
Smart Tour Planner is built so commercial control stays with the operator. Partner hotel and transport rates, item costs and markups live in the staff workspace. Guest proposal surfaces are designed to present sell prices — not your supplier sheet.
Partner & resource rates
Work lodging, transport and item costs from your partner library and day logistics.
Markup stays internal
Margins and cost components remain in the planner — not on the guest proposal page.
Approved sell prices
Clients see the commercial selling prices you approve for the package.
Pricing snapshot
When you publish a proposal, sell prices freeze into a snapshot so later rate-card edits do not silently rewrite an issued proposal. Refresh the snapshot when you intentionally recalculate from latest rates.
Branded proposals
Share a private proposal your client can review with confidence.
Publish a branded, tokenized proposal page for a specific client conversation. Share it as a controlled link — with optional PIN protection, expiry, commercial status tracking, PDF download, client acceptance or feedback, cloning and an optional template library path where your Travelzi entitlement allows.
Branded public proposal
Guest-facing proposal pages use your white-label branding for a controlled client share link.
Optional PIN & expiry
Protect the link with a PIN and set proposal expiry where configured.
Status tracking
Follow commercial status as the proposal moves through the sales conversation.
Branded PDF
Download a branded proposal PDF for offline sharing from the planner workspace.
Accept & feedback
Clients can accept or respond through supported proposal flows and APIs.
Clone & template library
Clone packages for reuse. Optionally submit cleaned copies to the template library where entitled — separate from a live client proposal.
Concrete example
How a seven-day northern Pakistan family tour might move through Smart Tour Planner.
This is an operator workflow example — not a claim that a fixed itinerary or price is generated automatically.
1. Start with the brief
A family asks for seven days across Islamabad, Naran and Hunza — pace, rooms and transport preferences noted in the package basics.
2. Draft with AI, then edit
Generate a title and day structure, then refine overnight stops, activity pacing and highlight copy with your destination expertise.
3. Add hotel & transport costs
Attach partner lodging and transport rates for each day. Apply markup privately so only the approved selling price appears on the proposal.
4. Send the final proposal
Publish the branded proposal link (PIN optional), export PDF if needed, collect acceptance, then convert into supported CRM, invoice or tour booking flows.
Supported capabilities
What Smart Tour Planner runs for private package sales.
Capabilities below map to the Travelzi TourPlanner module — planning steps, proposal surfaces and conversion services.
Multi-step package planner
Guided planning across basics, route, daily itinerary, highlights and pricing.
AI-assisted drafting
Supported assists for titles, day plans, itinerary content, highlights, packing lists and visa-related notes.
Partner & resource costing
Keep lodging, transport and item costs in the internal costing model.
Margins stay internal
Customer proposal surfaces show approved sell prices — not supplier rates.
Branded proposals & PDF
Tokenized guest pages, optional PIN, status tracking and branded PDF export.
Accept & convert
Supported paths into CRM, invoice and tour booking conversion when your setup enables them.
Clone & library options
Reuse packages and optionally work with the template library where entitled.
Zi Tel eSIM add-ons
Attach supported travel eSIM options to planner packages where Zi Tel is entitled.
See it live
Walk AI drafting, private costing and branded proposals in one demo
Request a Smart Tour Planner walkthrough tailored to how you sell custom trips today.
Where it pays for itself
Private planning for the trips that need a real proposal.
Family & honeymoon custom trips
Draft faster, cost cleanly, and send a proposal that looks like your brand.
Inbound DMC private groups
Coordinate multi-day routes with internal partner costing before the client sees sell prices.
Sales desk follow-up
Replace chat-based quotes with tokenized proposal links, PIN options and PDF.
Conversion after acceptance
Hand accepted packages into supported booking and commercial flows beside Zi Tours.
Availability note
Smart Tour Planner is part of the Travelzi product family. AI assists, Zi Tel add-ons, template library access and conversion paths depend on your entitled modules and configuration — ask Zi SoftTech what is enabled for your workspace.
Related Travelzi products
Pair private planning with the operations you already run.
Zi Tours
Operate published tours, departures and tour-day workflows when a package becomes catalog inventory.
Explore →
Zi Tel
Offer supported eSIM add-ons on private packages where entitled.
Explore →
Zi Safety
Support eligible guests with Safety Assist on active bookings.
Explore →
Travelzi One
Run multiple travel verticals in one agency environment.
Explore →
Frequently asked questions
Common questions
What does the AI actually help with?
Where enabled, AI can assist with itinerary titles, route and day planning, itinerary storytelling, highlight copy, packing checklists and visa-related drafting. Your team reviews and edits every suggestion before sending it to a client. AI does not book suppliers or guarantee visa accuracy.
Is Smart Tour Planner the same as Zi Tours?
No. Smart Tour Planner is for private package design, internal costing and branded client proposals. Zi Tours manages published tour products and tour-day operations. Many businesses use both — plan privately, then operate published tours in Zi Tours when needed.
Can guests see my supplier rates?
No. Supplier costs and margins stay in the staff planner workspace. Guest proposal surfaces are designed to show approved selling prices, not internal cost sheets.
What happens to prices after I send a proposal?
Publishing freezes sell prices into a pricing snapshot so later rate-card edits do not silently change an issued proposal. You can intentionally refresh the snapshot when you recalculate from the latest rates.
How do clients receive the proposal?
Share a branded, tokenized proposal page. You can add an optional PIN, track commercial status, export a branded PDF, and collect acceptance or feedback through supported flows.
Can an accepted proposal become a booking?
Supported conversion flows can move accepted proposals toward CRM, invoice and tour booking records depending on your Travelzi setup. Ask Zi SoftTech to confirm the path for your tenant.