Vehicle Inventory
Keep your rental fleet organized with the information your team needs.
Zi Fleet by Travelzi
Vehicle Rental Management Software
Vehicle Rental Management Software Built for Real Fleet Operations
Manage vehicles, availability, bookings, customers, drivers, dispatch and rental operations from one purpose-built vehicle rental platform.
Know what is available, what is booked, who is driving and what happens next.
Vehicles • Availability • Bookings • Drivers • Dispatch • Rentals • Returns
Built for vehicle rental operations
A rental fleet needs more than a spreadsheet and booking calendar.
Every rental depends on more than a vehicle and a date. Your team needs to know which vehicles are available, which are booked, who the customer is, whether a driver is required, what needs to be prepared before the vehicle leaves and what happens when the rental ends. Zi Fleet brings these operational records together in one dedicated vehicle rental workspace.
Availability
Understand which vehicles are available and which are already committed.
Bookings
Keep rental bookings connected to customers, vehicles and operational details.
Drivers & Operations
Organize driver assignments and the workflow around pickup, rental activity and completion.
When rental operations grow
Transport rentals become difficult when dispatch is guesswork.
A growing rental operation cannot rely on scattered booking records and someone remembering which vehicle is free. When vehicle details, availability, customers, drivers and rental information live in different places, the team spends more time checking records before it can act.
No Clear Availability
It should be easy to understand which vehicle can be booked for the required period.
Driver Assignment
Driver requirements should stay connected to the relevant rental booking.
Disconnected Bookings
Customer, vehicle and booking information should not live in separate records.
Return & Rental Status
Your team needs a clearer view of bookings moving from pending to confirmed to completed.
Zi Fleet brings vehicles, bookings and rental operations into one connected workflow.
One connected rental workflow
From booking to vehicle return — know what happens next.
01
Manage the Fleet
Keep vehicles and relevant rental information organized.
02
Check Availability
Understand which suitable vehicles are free for the requested period.
03
Create the Booking
Connect the rental booking to the customer and selected vehicle.
04
Assign the Driver
Where a driver is required, keep the assignment on the booking.
05
Prepare Dispatch
Capture pickup, drop-off and timing details before the vehicle leaves.
06
Start the Rental
Confirm the booking so the rental window and vehicle commitment are clear.
07
Manage the Return
Complete the booking when the rental ends so the vehicle can be booked again.
08
Keep the Record
Retain customer, booking and commercial information for future reference.
One workflow. One workspace. A clearer way to run rentals.
Vehicle inventory
Know every vehicle before the next rental starts.
Your fleet is operational inventory. Zi Fleet keeps vehicle information organized so your team can understand what it has, what can be booked and what needs attention before the next rental.
Vehicle profiles & categories
Vehicle Registry
Track display name, make, model, year, plate number and fleet unit number.
Vehicle Types
Classify units by type so staff and guests can find the right category fast.
Amenities & Features
Tag amenities and catalogue features for clearer selling.
Capacity Specs
Record seats, luggage capacity, transmission and fuel type.
Fuel Efficiency
Store km/L to support trip fuel estimates during booking.
Rates, media & location
Public & Internal Rates
Set a public display price and an internal daily rental rate.
Base Location
Base each vehicle in country, province and city for ops and portal filters.
Photos & Gallery
Upload a featured image and gallery so inventory looks rentable.
Publish Workflow
Move vehicles through draft, published and archived states.
Internal Fleet Notes
Keep staff-only notes on vehicles without exposing them publicly.
Compliance dates & policies
Insurance Expiry
Record insurance expiry dates per vehicle.
Fitness / Inspection Expiry
Track fitness or inspection expiry on each unit.
Cancellation Policy Link
Attach a cancellation policy for guest-facing clarity on the portal.
Content Draft Assist
Generate rental description drafts when assist tools are available — your team still owns what goes live.
Public selling option
Portal Listing Controls
List selected vehicles on the tourism portal or keep inventory private for direct / B2B rentals.
Vehicle Catalog Filters
Guests can browse by province, city, type, seats, transmission, fuel and search.
Vehicle Detail Experience
Show gallery, specs, amenities, rates and cancellation policy on the detail page.
Rental Cart Checkout
When listed publicly, travellers choose rental days, pickup/drop-off and optional pickup time.
Availability & bookings
See what can be booked before you promise it.
Vehicle availability should be part of the booking decision, not something your team checks afterwards. Zi Fleet helps keep rental bookings connected to the vehicles and dates they depend on.
1 Date
2 Vehicle
3 Availability
4 Booking
Availability & booking windows
Multi-Day Rental Windows
Set rental start and end dates with automatic day-count handling.
Live Availability Check
Detect overlapping bookings on the same vehicle before you confirm.
Vehicle Selection
Connect each booking to the specific vehicle being rented.
Booking Statuses
Track pending, confirmed, completed and cancelled rental bookings.
Booking details & sources
Pickup & Drop-Off
Capture pickup and drop-off locations on every booking.
Scheduled Pickup Time
Optionally record a scheduled pickup datetime for the trip.
Guest Details
Store guest name, email and phone on the booking.
Auto Amount Assist
Suggest totals from daily rate × rental days when recording bookings.
Distance & Fuel Estimate
Enter trip distance and estimate fuel cost from the vehicle’s efficiency.
Internal & Portal Sources
Know whether a booking was created in-panel or from portal checkout.
Customers
Keep the customer connected to the rental.
A rental booking should give your team a clear view of who is hiring the vehicle and the information associated with that booking. Zi Fleet includes customer management and CRM-style capabilities within the wider vehicle rental workflow.
Customer details on bookings
Guest Contact on Booking
Keep name, email and phone attached to the rental record.
Booking History
Retain rental records so repeat customers and past trips stay visible.
Pickup Context
Keep locations and timing details with the customer booking.
CRM follow-up
Leads from Bookings
Sync transport bookings into CRM contacts and leads when CRM is enabled.
Contacts & Accounts
Maintain traveller and corporate account records connected to commercial follow-up.
Deals & Quotations
Manage deals and quotations for larger or ongoing rental demand.
Driver management
Assign drivers without separating them from the booking.
For chauffeur-driven rentals and transport operations, the driver is part of the service being delivered. Zi Fleet keeps supported driver information and assignments closer to the vehicle and booking workflow.
Driver profiles
Driver Profiles
Maintain name, phone and email for every driver.
License Details
Store license number and license expiry date on the driver record.
Active / Inactive / On Leave
Control driver status so ops knows who can take jobs.
Ops Notes
Keep internal notes on driver records for day-to-day coordination.
Assignment
Assign to Bookings
Link an active driver to a transport booking for clearer handoffs.
Booking Association
Keep the driver assignment on the same record as the vehicle and customer.
Ready to see Zi Fleet
Request a demo mapped to your rental operation
Tell us how you manage vehicles, availability, bookings and drivers — we walk Zi Fleet against your workflow.
Dispatch & operations
Move from confirmed booking to controlled dispatch.
Once a rental is confirmed, the operational team needs to know which vehicle is going, who is responsible and what pickup details apply. Zi Fleet keeps those operational fields on the booking so the team can prepare before the vehicle leaves.
Before the vehicle leaves
Vehicle Assignment
Confirm which fleet unit is committed to the rental window.
Driver Assignment
Attach a driver when the rental requires one.
Pickup & Drop-Off Details
Keep locations visible on the booking for ops preparation.
Scheduled Pickup Time
Record timing so the team knows when the rental is expected to start.
Booking Status
Move bookings through pending and confirmed states as plans firm up.
Returns
Bring every vehicle back into the operational picture.
A rental is not finished simply because the vehicle has come back. Completing the booking reconnects the vehicle with availability so the team knows what can be rented next.
Rental completion
Rental End Date
Keep the planned rental window clear on every booking.
Complete the Booking
Mark rentals completed when the trip finishes so records stay accurate.
Vehicle Availability Again
Completed and cancelled bookings free the vehicle for new overlapping checks.
Commercial Trail
Keep amounts, CRM links and invoices connected after the rental ends.
Rates & commercials
Keep rental pricing and commercial records connected.
Rates and booking information should stay close to the rental operation they belong to. Zi Fleet organizes pricing, booking amounts, invoices and related commercial records — without positioning itself as a full accounting suite.
Rates & booking amounts
Rental Rates
Configure public display prices and internal daily rental rates on vehicles.
Booking Amount Assist
Suggest totals from daily rate × rental days when recording bookings.
Fuel Cost Estimate
Estimate fuel cost from trip distance and vehicle efficiency where entered.
Commission-Aware Bookings
Track marketplace commission and vendor net amounts where applicable.
Invoices & earnings
Auto Invoice from Bookings
Create invoices from transport bookings when Billing is enabled.
Invoice Management
Manage line items, tax, discount and PDF output.
Payment Methods on Invoices
Record cash, bank transfer, card and other payment methods on invoices.
Earnings Visibility
See aggregated transport booking gross and net in vendor wallet-style totals.
Fleet operations
Know what is happening across your rental fleet.
Your team should be able to understand the operational state of the fleet without checking several separate records. Zi Fleet keeps vehicles, bookings, drivers and commercial status closer together in one workspace.
Operational visibility
Fleet Inventory View
See registered vehicles with specs, rates and publish status.
Booking Activity
Track pending, confirmed, completed and cancelled rental bookings.
Availability Awareness
Check overlapping commitments before promising a vehicle.
Driver Assignments
Know which driver is linked to which booking.
Compliance Dates
Keep insurance, fitness and license expiry fields where ops can see them.
Payment Visibility
Follow booking amounts, invoices and commercial status in one trail.
Your fleet workspace
One workspace for vehicles, bookings and rental operations.
Bring the information your team needs into one vehicle rental workspace instead of relying on disconnected spreadsheets, booking notes and separate records.
Fleet Overview
See vehicles and operational information from one workspace.
Vehicle Availability
Understand what can be booked for upcoming rentals.
Rental Bookings
Keep customers, vehicles and booking details connected.
Driver Management
Organize driver information and assignments.
Pickup & Dispatch Details
Keep locations, timing and status on the rental record.
Dedicated Business Workspace
Operate in your own branded tenant with staff permissions and module controls.
Why Zi Fleet
Built for rental operations — not generic fleet software.
Rental-First Workflows
Zi Fleet is structured around vehicles, bookings and rental operations.
Clearer Availability
Give your team a clearer view before confirming the next booking.
Vehicles & Drivers Together
Keep relevant fleet and driver information closer to the rental workflow.
Connected Bookings
Keep customer, vehicle and operational information associated with the booking.
Less Scattered Admin
Reduce dependence on separate spreadsheets, messages and disconnected records.
Built to Support Growth
Create a more structured operational process as your rental fleet expands.
Built for real rental businesses
For operators who rent vehicles — and need the inventory to match.
Car Rental Companies
Manage rental vehicles, availability, customers and bookings.
Tourism Transport Operators
Organize vehicles and drivers supporting tourism operations.
Chauffeur Services
Keep vehicle and driver assignments connected to bookings.
Van & Bus Rental Operators
Manage larger rental inventory and operational bookings.
Travel Companies with Their Own Fleet
Connect a dedicated fleet operation with the wider Travelzi ecosystem.
Part of Travelzi
Your travel business may do more than vehicle rentals.
Zi Fleet is part of Travelzi — a family of purpose-built products for different travel operations. Start with the operation you need today and explore other Travelzi products as your business grows.
Zi Tours
Tour Operator Software
For businesses creating, selling and operating tours.
Explore →
Zi Stay
Hotel Management Software
For accommodation businesses managing rooms, availability, reservations and guests.
Explore →
Zi Events
Event Ticketing Software
For businesses selling tickets and managing event entry.
Explore →
Zi Charter
Charter Booking Software
For premium charter inventory, enquiries, quotes and bookings.
Explore →
Travelzi One
Travel Agency Management Software
For multi-service travel businesses that need several Travelzi operations together.
Explore →
Run tours too?
Connect your fleet strategy with the wider travel operation.
If your business sells tours as well as operating rental or transport vehicles, explore Zi Tours for dedicated tour management or Travelzi One for a multi-service travel operation. Both sit within the Travelzi ecosystem.
See Zi Fleet in action
See how Zi Fleet fits your rental operation.
Tell us how you manage vehicles, availability, bookings and drivers today. We will show you how Zi Fleet can bring those workflows into a more connected rental workspace.
Frequently asked questions
Vehicle Rental Management Software FAQs
What is vehicle rental management software?
Vehicle rental management software helps rental businesses organize vehicles, availability, customers, bookings and related operational workflows in one system.
What is Zi Fleet?
Zi Fleet is purpose-built vehicle rental management software from Travelzi. It helps businesses manage rental vehicles, bookings, customers, drivers and day-to-day rental operations from one dedicated workspace.
Can Zi Fleet manage vehicle availability?
Yes. Zi Fleet includes availability checks that help teams understand which vehicles can be used for upcoming rental bookings by detecting overlapping bookings on the same vehicle.
Can Zi Fleet manage rental bookings?
Yes. Zi Fleet keeps supported booking information connected to the relevant customer, vehicle and rental workflow — including multi-day rental windows, pickup/drop-off details and booking statuses.
Can I manage drivers in Zi Fleet?
Yes. Zi Fleet includes driver management capabilities where configured, helping businesses organize driver information and assignments around rental bookings.
Is Zi Fleet GPS tracking software?
No. Zi Fleet is primarily designed to manage vehicle rental operations such as inventory, availability, bookings, customers and drivers rather than live GPS fleet tracking.
Is Zi Fleet only for car rental companies?
Zi Fleet can support different vehicle rental operations where its workflows match the business, including car rentals and travel businesses managing rental or transport fleets.
Can Zi Fleet help replace spreadsheets?
Zi Fleet is designed to centralize many of the vehicle, booking, customer and operational records that rental businesses often manage through spreadsheets, messages and separate tools.
What if my company also sells tours?
Zi Fleet is part of Travelzi. Tour businesses can explore Zi Tours, while multi-service travel companies can explore Travelzi One.
Can I request a Zi Fleet demo?
Yes. Request a demo to discuss your current rental workflow and see how Zi Fleet can fit your operation.
Book a demo
Book a demo for Zi Fleet
Tell us how you manage vehicles, availability, bookings and drivers today. We will walk Zi Fleet against your rental operation.
Ready to run your fleet with more control?
Bring your vehicles, bookings and rental operations into one workspace.
See how Zi Fleet can help organize the workflows behind your vehicle rental business.